1. The position is charged with the day to day implementation of the procurement policy and procedures under the guidance of the Chief Finance Officer by administering the procurement processes in accordance with the approved policy and procedures. KEY DUTIES AND RESPONSIBILITIES  Coordinate the development of the University’s annual procurement plan;  Ensure purchase requisitions that are compliant with procurement plan and approved budget;  Initiate local purchase orders and service contracts for approved procurement;  Ensure receipt and inspection of orders and completed contracts; Page 5 of 6  Ensure quality, cost effective and timely documentation of all procurement processes;  Ensure continuous monitoring of stock level for stores items for timely replenishment and quality management;  Ensure maintenance of complete documentation orders from ordering to full payment;  Ensure quality and timely production of documentation of contracts and tenders ensuring the University’s interests in all supply arrangements are protected;  Participate in the conduct of market price surveys;  Monitor, document and report on the progress of every supply order at agreed intervals;  Conduct quarterly review of the University’s preventative maintenance schedule of the University’s facilities;  Maintain a database of competitive contractors to provide maintenance services for the University’s facilities;  Ensure adherences to health and safety standard housekeeping, security and safety measures by all contractors as per laid down procedures;  Any other duties as may be assigned from time to time.  Manage labour relations employee voice and the psychological contract Knowledge, Skills and Experience Required  Bachelors degree in Business, Procurement or Supply Chain Management from a recognized university.  Full professional qualification in Procurement or Supplies Management recognized by the Kenya Institute of Supplies Management  Proficiency in ICT  At least 2 years working relevant experience.
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