Active Job Vacancies

Expand all | Collapse all
[+][-]

ASSISTANT COORDINATOR- TRAINING

This position reports to the Director, Executive Capacity Development Programmes,
and is responsible for the day to day operations of department.
KEY DUTIES AND RESPONSIBILITIES
 To contribute to the University’s corporate and strategic...
This position reports to the Director, Executive Capacity Development Programmes,
and is responsible for the day to day operations of department.
KEY DUTIES AND RESPONSIBILITIES
 To contribute to the University’s corporate and strategic goals by developing
programmes, facilitating and coordinating quality training for both internal and
external stakeholders
 To secure appointments for company presentations and marketing of ECDP
courses.

Page 4 of 6
 To make presentations on ECDP courses on behalf/in the absence of the ECDP
Director.
 To assist in proposal writing.
 To follow up on trainings to secure participants.
 To carry out media monitoring to identify opportunities for the department.
 To ensure that ECDP department is registered on a timely basis with NITA and
other relevant institutions.
 To process prequalification documents in a timely manner.
 To attend to ECDP clients correspondences and verbal queries accurately and
promptly.
 To ensure efficient flow of mail to and from the ECDP office.
 To maintain a database and files for all ECDP clients and consultants.
 To implement, maintain and update an office filing system that ensures easy
retrieval and accessibility of documents.
 To process ECDP consultants claims at the end of each assignment/training.
 To assist in preparation of yearly procurement plan for the ECDP department.
 To carry out Departmental requisitions when there is need.
 To undertake word processing duties as required by the Director-ECDP
 Any other duties assigned from time to time
KNOWLEDGE, SKILLS AND EXPERIENCE
 Degree in Social Sciences
 Diploma in Human Resources Management
 Computer applications:- MS Word, Microsoft Access (Database), MS Power
point, MS Excel (Spreadsheet)
 One year relevant experience

[+][-]

ASSISTANT HUMAN RESOURCE OFFICER – RE-ADVERTISEMEN

1.0 ASSISTANT HUMAN RESOURCE OFFICER – RE-ADVERTISEMENT
JOB PURPOSE
To assist in the day to day operations of the Human Resource functions in the University.
KEY DUTIES AND RESPONSIBILITIES
Assists with day to day operations of the HR...
1.0 ASSISTANT HUMAN RESOURCE OFFICER – RE-ADVERTISEMENT
JOB PURPOSE
To assist in the day to day operations of the Human Resource functions in the University.
KEY DUTIES AND RESPONSIBILITIES
Assists with day to day operations of the HR functions and duties as follows;
 Recruitment, staff training and development, pension and performance management.
 Minute writing to relevant meetings such as recruitments, disciplinary, pension and training.
 Compile and update employee records (hard and soft) including filing.
 Provides secretarial by entering, formatting and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
 Ensure proper arrangement and cleaning of the Human Resource office.
KNOWLEDGE SKILLS AND EXPERIENCE REQUIRED
 Bachelor’s degree in Human Resource Management or a business related field from a recognized University.
 Postgraduate diploma in Human Resources Management is an added advantage.
 Work experience in a busy Human Resources Department for a minimum period of three (3) years. Experience in the University set up will be an added advantage.
 Must be computer literate and efficient in the use of Microsoft office packages.
 Be a team player and possess excellent interpersonal, communication, report writing and presentation skills.
 Ability to main confidentiality, honest and trustworthy and with high degree of personal integrity.
Page 2 of 2
2.0 ADMINISTRATION INTERN
JOB PURPOSE
To ensure that the University operates smoothly and effectively, and in compliance with standard operating procedures & University policy.
KEY DUTIES AND RESPONSIBILITIES
Provides both clerical and administrative support in the administration and smooth-running of businesses throughout in the University.
 Assist in maintaining high level and standards of cleanliness are maintained at the University.
 Follow up of general repairs and maintenance of Furniture, electrical faults and Equipment.
 Assist in maintenance of a safe and secure work environment by making sure all hazards are addressed.
 Ensure availability and safety of water in dispensers and staff have clean drinking water
 Maintain a register for toiletries
 Make timely requisition for toiletries and other essentials
 Follow up on repair of telephony
 Any other duties as assigned from time to time.
 Assist In timely follows up of University bills.
 Ensure water flow in washrooms throughout the day
 Ensure proper lighting in classrooms ,washrooms
 Coordinate with Kisaju campus Administration officer on administration duties and assist where necessary
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED:
o Degree in Business Administration
o Those with experience in Administration will have added advantage
o Computer literate
o Good communication skills

[+][-]

EXAMINATIONS, STUDENT AND DATA MANAGEMENT OFFICER

To capture and ensure the accuracy of the students Examinations records in the
Database and maintain high level of security of the data.
KEY DUTIES AND RESPONSIBILITIES
 Receiving signed CAT/WBA from Dean Office and final exam score sheet...
To capture and ensure the accuracy of the students Examinations records in the
Database and maintain high level of security of the data.
KEY DUTIES AND RESPONSIBILITIES
 Receiving signed CAT/WBA from Dean Office and final exam score sheet for
assigned programme.
 Data capturing, entry of CAT/WBA & final exams for assigned programme and
maintenance of student’s examination records.
 Confirming and checking of correctness of marks captured and processed before
handing over.
 Assist in printing/dispatching of students Examination cards to deans’ office.
 Processing and printing of provisional transcripts for assigned courses per

Page 3 of 6

semester.
 Processing and printing of academic transcripts for assigned courses per
academic year.
 Printing distribution and issuing list of printed provisional and Academic
transcripts to the supervisor.
 Daily maintenance and update of all assigned examination data bases.
 Security of university exam data base and Custodian of all assigned
examination records (soft and hard copies).
 Storage of all assigned academic certificates soft copies in orderly manner.
 Dispatching of transcripts to the various University schools once they have been
confirmed.
 Receipt and recording of approved marks relating to attachment, Research
project for assigned programmes.
 Ensuring all examination deadlines are adhered to as per accountability areas as
given in the timeline.
 Updating of examination remarking results for assigned programmes.
 Assist in Preparation of the list of cleared students for graduation.
 Preparation of graduation lists in consultation with the supervisor.
 Marketing MUA programmes through good customer relations by actions.
 Any other duties assigned from time to time.
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED
 Minimum qualification IT related Bachelor’s Degree
 Higher Diploma in Data Processing and/or IT related field.
 Knowledge – MS Access, Visual Basic, SQL and other programming languages.
 Knowledge – Dream weaver and usual computer packages (MS Word, Excel,
PowerPoint, Outlook)
 At least 1 years’ experience in a similar position.

[+][-]

HUMAN RESOURCE MANAGER

This position reports to the Vice-Chancellor, and is responsible for effective
operation of human resource and administrative services that meet the day to day
operations the University in line with the University mission and vision and
corporate...
This position reports to the Vice-Chancellor, and is responsible for effective
operation of human resource and administrative services that meet the day to day
operations the University in line with the University mission and vision and
corporate values.
KEY DUTIES AND RESPONSIBILITIES
 Coordinate development and Implementation of Human Resources and
administration strategies, policies, plans, budgets and procedures.
 Formulate and maintaining up-to-date Human Resources Information system.
 Manage recruitments, appointments, and discipline, health and safety matters.
 Ensuring and advice on Legal and other regulatory requirements on staff
matters.
 Formulate and oversee administration of employee Welfare and Benefits.
 Oversee and monitor employee performance and advise management in liaison
with heads of schools and departments.
 Regularly conduct training needs analysis and implement training and
development issues regarding employees in accordance with the University
training policy
 Responsible for provision of general administration activities including
maintenance, cleaning, catering, transport, registry services and asset
management.
 Supervise, guide and train staff in the Human Resources and Administration
 Liaise with other departmental changes to initiate, propose and facilitate any
organization development changes required in the University.
 Ensure that University operations are compliant with the policies and
procedures

Page 2 of 6

 Arbitrate on disciplinary issues.
 Continually review the manuals and policy documents to ensure compliance
with University strategy and the present challenges.
 Foster effective methods of goal setting, communication and empowerment
through responsibility and building employee ownership of the organization
 Assist in establishing and sustaining the organizational culture and climate in
which employees have the competency, concern and commitment to serve
customers well.
 Oversee the remuneration administration to ascertain adequate staff motivation
and performance.
 Organization development interventions, due process approaches to problem
solving and regularly scheduled communication opportunities.
 Ensure safe custody of all staff confidential information.
 Ensure that the HR and Staff Development are run efficiently and effectively.
KNOWLEDGE SKILLS AND EXPERIENCE REQUIRED
 Be a holder of a Master’s degree in the relevant field.
 A diploma in Human Resources Management is added advantage.
 Work experience in a busy Human Resources and administration Department
for a minimum period of not less than 10 years.
 Must be computer literate and efficient in the use of Microsoft office packages
 Be a team player and possess excellent interpersonal, communication, report
writing and presentation skills.
 Ability to main confidentiality, honest and trustworthy and with a high degree
of personal integrity.
 Have experience of working in a unionised environment

[+][-]

PROCUREMENT ASSISTANT

The position is charged with the day to day implementation of the procurement
policy and procedures under the guidance of the Chief Finance Officer by
administering the procurement processes in accordance with the approved policy
and...
The position is charged with the day to day implementation of the procurement
policy and procedures under the guidance of the Chief Finance Officer by
administering the procurement processes in accordance with the approved policy
and procedures.
KEY DUTIES AND RESPONSIBILITIES
 Coordinate the development of the University’s annual procurement plan;
 Ensure purchase requisitions that are compliant with procurement plan and
approved budget;
 Initiate local purchase orders and service contracts for approved procurement;
 Ensure receipt and inspection of orders and completed contracts;

Page 5 of 6
 Ensure quality, cost effective and timely documentation of all procurement
processes;
 Ensure continuous monitoring of stock level for stores items for timely
replenishment and quality management;
 Ensure maintenance of complete documentation orders from ordering to full
payment;
 Ensure quality and timely production of documentation of contracts and tenders
ensuring the University’s interests in all supply arrangements are protected;
 Participate in the conduct of market price surveys;
 Monitor, document and report on the progress of every supply order at agreed
intervals;
 Conduct quarterly review of the University’s preventative maintenance
schedule of the University’s facilities;
 Maintain a database of competitive contractors to provide maintenance services
for the University’s facilities;
 Ensure adherences to health and safety standard housekeeping, security and
safety measures by all contractors as per laid down procedures;
 Any other duties as may be assigned from time to time.
 Manage labour relations employee voice and the psychological contract
Knowledge, Skills and Experience Required
 Bachelors degree in Business, Procurement or Supply Chain Management from
a recognized university.
 Full professional qualification in Procurement or Supplies Management
recognized by the Kenya Institute of Supplies Management
 Proficiency in ICT
 At least 2 years working relevant experience.